Office of Communications - Guidelines for Campus Email Announcements
We are here to help you. As the new academic year begins, the Office of Communications would like to provide you with guidelines for communicating to the CSUSM community via campus email announcements.
What are campus announcements?
Each Tuesday and Thursday, campus email announcements are sent to all CSUSM employees and students. Condensing emails into this biweekly email considerably reduces the volume of emails that faculty, staff and students would otherwise receive. In addition to the email, announcements are posted online in the Faculty and Staff NewsCenter and the Student NewsCenter.
Submissions may be made via the online form. Submissions are due by 3 p.m. on Monday for inclusion in Tuesday’s email, and by 3 p.m. on Wednesday for inclusion in Thursday’s email.
Each announcement will be posted online on the CSUSM NewsCenter website through expiration of the notice or event. In addition, each announcement will be featured in the email announcements for two weeks. Please submit no sooner than two weeks prior to the date of occurrence if applicable.
Please note: Attachments and flyers cannot be included within the announcement.
Please keep the following content requirements in mind: Always include the title, date (if applicable), time, location and your contact information. Also include the name of the department or office submitting the request.
Announcements must qualify as university-related information/business. This means that an event mentioned in the notice must be sponsored by a university office, program, or officially recognized student, staff or faculty organization have relevance to a broad base of faculty or staff or students, contain contributor's name and email address.
Content cannot contain public debate or personal opinion; political statements, political endorsements or political fundraising; personal items for purchase/rent or sought for purchase/rent; advertisements, announcements or promotions for outside organizations or non-university-related events or concerns.
The Office of Communications reserves the right to edit all announcements for content, clarity and accuracy.
It will be at the discretion of the Office of Communications to determine if a request is deemed an event or a general announcement and will post accordingly, either in NewsCenter Faculty and Staff and/or Student Announcements or the Featured Events Calendar.